Policies and Procedures

Assumption of Risk

Participation in Recreation and Wellness Center programs is completely voluntary. Individuals participate at their own risk and assume responsibility for their own health and safety. The University of Central Florida and the Recreation and Wellness Center are not liable for injuries sustained during participation in a Recreation and Wellness Center sponsored activity. It is strongly recommended that all participants consult a physician and/or have a physical exam prior to participation. The University of Central Florida does not provide personal accident/health insurance. Therefore, participants are urged to secure their own insurance. You may suffer physical and/or mental injury from participating in these activities.

Banners

Banner spaces may be utilized by Registered Student Organizations to advertise their events. Banner spaces may be reserved up to five (5) times per semester, for seven (7) consecutive days per reservation. There must be at least a one (1) week span between reservations for the same banner.

Banner spaces may be utilized by Non-UCF Organizations to advertise their organization and/or events. Space is limited and UCF RSO’s (Registered Student Organizations) have priority. The rate for the banner space is $125/per week; $400/per month; $1200/ per semester based on availability.

The banner may be no larger than 10'x5' or smaller than 6'x4' with 3’x5’ being the preferred size. The banners must be event specific, stating the event name, date, time, and location. You must enter the exact verbiage on the request form for a preliminary review of content. Banners will be reviewed to ensure appropriate content and messages are conveyed. The RWC reserves the right to deny any request submitted. Banners must be professionally made out of vinyl and have metal grommets. Banners that do not meet these criteria will not be hung.

Banners will be hung and taken down by RWC staff at non-peak hours. Please drop your banner off to the RWC Administrative Office, room 204, by 5pm the day before the banner is to be hung.

Early delivery of banners will only be accepted three (3) business days prior to the reservation. Banners must be retrieved no later than five (5) business days following the removal date. We are NOT responsible for banners left after 5 days.

The Recreation and Wellness Center assumes no responsibility for damage that may occur to a banner during handling or due to weather.

The Marketing Coordinator will review your request and contact you regarding the availability and/or status of your request.

Diversity Statement

The University of Central Florida (UCF) Recreation and Wellness Center (RWC) aspires to create an environment in which we celebrate the differences we share across the spectrum of human diversity. Diversity is vital to an individual’s holistic development and the social fabric of the university. We are committed to creating an inclusive environment through hiring and developing culturally competent staff members, outreaching to under-served populations and providing facilities and programs that support all members of the UCF community. Our expectation of the RWC community is to embrace an open-minded and respectful attitude toward individual differences.

Equipment Checkout

• Participants must check out equipment with their ID.
• Participants must show their ID to return the equipment.
• Participants are responsible for lost or damaged equipment.
• Participants are responsible for returning the equipment that they were issued.
• In the event that equipment is stolen, lost or damaged, a fee will be assigned to the account the equipment was last lent out to.
• Fees vary based on the type of equipment.
• A student with an outstanding balance on their account for more than 7 days will not be allowed access into the RWC until the balance is paid.

Lost and Found

The Recreation and Wellness Center keeps all items for one month. After the one month period, valuables are turned over to the University Police Department and non valuable items are donated to a charity organization.

Surveillance System: Camera Policy

The Recreation and Wellness Center (RWC) recognizes the need to strike a balance between the individual's right to be free from invasion of privacy and the institution's duty to promote a safe environment for all community members.

The purpose of video surveillance in the Recreation and Wellness Center (RWC) is to:

-Promote a safe environment by deterring acts of harassment or assault.
-Deter theft and vandalism and assist in the identification of individuals who commit damage to Recreation and Wellness Center (RWC) property.
-Assist law enforcement agencies with regard to the investigation of any crime that may be depicted.
-Assist in the daily operations of the Recreation and Wellness Center (RWC).

Signs will be posted in appropriate areas, either at the entrance to the area under surveillance (e.g. on the entrance gate to the pool or building) or in close proximity to the camera informing the general public of the usage of video surveillance on campus.

At no time will persons other than those designated by the Director of the Recreation & Wellness Center have access to the monitors or to the recordings made in the course of the surveillance. Personal information contained on the recordings shall not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by law.

The focus of cameras used in video surveillance in the Recreation and Wellness Center will not cover areas where there is an expectation of privacy.

Thorguard

If you hear a warning and continue to play, you do so at your own risk! Participants will be warned by our Thorguard lightning prediction system, which sounds one prolonged blast of the horns, signaling suspension of play. All participants should leave their respective outdoor area and either return to the RWC or go to a lightning rod equipped shelter, or to your vehicle. Lightning is a severe hazard that must be viewed seriously! RWC participants should stop play and seek shelter anytime they believe lightning threatens them, even if a signal has not been sounded. Resumption of play is signaled by three five-second blasts of the horns.

Lake Claire: General

• Swimming is prohibited.


• No unauthorized vehicles on the grass or motorized watercraft in the lake.


• Cooking is restricted to use of Lake Claire grills, pre-approved university caterers and sites.


• One personal flotation device (PFD) per person in each watercraft is required. PFD’s are highly recommended to be worn.


• A current UCF student ID is required to check out equipment.


• All groups must reserve the Lake Claire facility through the Recreation and Wellness Center.


• Reservations must be cancelled 48 hours in advance.

Multipurpose Courts: Facility Use

Only closed-toe athletic shoes with non-marking soles are allowed.
Hanging on the rim is not permitted. Dunking between games is not permitted.

Participants must refrain from the deliberate abuse of the walls, doors, ceilings, equipment, etc. by kicking or striking with racquets, balls, etc.

Disassembling or moving equipment that has been set up is not allowed. Contact Member Services or a Building Manager with questions.

Violations of any gymnasium court rule may result in immediate ejection from the facility.

RWC Park: General

• Students must have valid UCF ID when participating in Open rec and/or Intramural Sports.


• Food, sunflower seeds, chewing gum, glass containers, cans, and beverages not in sealable containers are prohibited.


• Smoking, chewing tobacco, alcohol, and any open flames are not permitted.


• Pets are not allowed.


• Golfing, metal cleats, or other sharp objects are not permitted.


• Bicycles, rollerblades, golf carts, and other unauthorized motor vehicles are prohibited.


• Goals, bleachers, and other equipment may not be moved
  without permission of staff.


• Violation of the above polices are grounds for immediate removal from facility and may result in further disciplinary action.

Sand Volleyball Courts: General

This facility is for use by students, members and their registered guests. All students must be at least 17 years of age and all members and guests must be at least 18 years of age. All users are required to have photo identification with them at all times and must be willing to present it if requested by a Recreation and Wellness Center staff member. No alcohol is permitted on the premises.

Please see schedule for court availability as reservations take priority. Equipment is available for check out inside the RWC facility with proper ID. Lights automatically turn off at midnight.

Tennis Courts: General

This facility is for use by students, members and their registered guests. All students must be at least 17 years of age and all members and guests must be at least 18 years of age. All users are required to have photo identification with them at all times and must be willing to present it if requested by a Recreation and Wellness Center staff member. No alcohol is permitted on the premises.

Please see schedule for court availability as reservations take priority. Equipment is available for check out inside the RWC facility with proper ID. Lights automatically turn off at midnight.

Absence and Rain

The Absence & Rain Policy was put into place to discourage swim lesson participants from failing to attend our free classes. The policy is a way for us to ensure that our lessons are being utilized by all who are registered.

All participants who fail to attend the first lesson of the session will be automatically withdrawn from the class.

During the session if an emergency arises then it is the participant’s responsibility to make their instructor aware of their absence prior to the lesson and bring proper documentation.

Only one unexcused absence will be permitted per session. Each unexcused absence will subsequently result in a $5.00 fee per absence to the participant. This policy applies for up to 3 absences. Thereafter, the participant will be removed from the program.

In the event of inclement weather, the lesson will be moved indoors, swim lessons will not be cancelled.

If the participant decides that they will no longer be able to participate in the program, they MUST notify the Administrative Office at the Recreation and Wellness Center ASAP in order to withdraw. Doing so will prevent any consequences due to future absences.

Lap Pool: Facility Use

Shower before entering pool. Proper and appropriate swim attire must be worn at all times. The bathing load is 123 persons. Maximum pool temperature water shall not exceed 104F.

The following items are not permitted: Food or beverages; Alcohol and/or tobacco products; Running on pool deck; Personal floatation devices; Glass containers; Spitting, blowing nose, or discharging other bodily fluids into pool; Swallowing of pool water.

Athletic Training Room: Use

Services are offered to UCF students only. When coming into the athletic training room, please sign-in. Be sure to include your name, PID, and reason for visit. Specific treatments may require additional documentation. The athletic training room is for evaluation and treatment purposes only. Athletic trainers reserve the right to refuse treatment. Appropriate treatment for any and all musculoskeletal injuries will be decided upon only by the athletic trainer and when necessary approved physicians will be involved.

Students must be showered and dried off prior to receiving specific treatments. Also please remove footwear while receiving treatment on the treatment tables. No cleats, dirty equipment, profanity, abusive behavior, food or drinks are allowed in the athletic training room. Non-compliance will result in immediate dismissal.

No student is permitted to operate any athletic training room equipment. NO SELF TREATMENT ALLOWED! Do not remove items from the athletic training room without permission from the athletic training staff. This includes towels, tape and equipment.

Cardio Floor: Indoor Track Use

Walkers must use the outside lane. Faster participants must use inside lanes. Directional signs will specify clockwise or counter-clockwise running. Stretching areas are located on the West entrance to the track (near the overlook window to the pool).

The following items are prohibited: Olympic lifts; Bags and backpacks;
Cargo shorts or pants; Open toed shoes; Jeans; Metal zippers, clasps, hooks, buttons or chains.

Policies/Captain's Guide

To view a complete list of IM Sports policies, please visit the Intramural Sports site and read the Captain's Guide (visit RWC Office to obtain a printed copy).

Pre-Trip Meeting

All trip participants are REQUIRED to attend a pre-trip meeting. Participants are required to sign an assumption of risk and release of liability form at the pre-trip meeting. Outdoor Adventure makes every effort to hold pre-trip meetings at times that are convenient for most students. If a legitimate excuse arises (class) you must schedule an appointment to meet with the Trip Lead or Outdoor Adventure Coordinator prior to the pre-trip meeting. Failure to attend the pre-trip meeting will forfeit your spot and your deposit.

Rain

Weather conditions are variables we can’t control. Cancellations based on weather will be made only by the RWC Staff. A program that is 75% complete will be considered a full program.

Reservations

A minimum of 8 participants is required for any Challenge Course Program.

Reservations for the high elements are only accepted after a low element program is completed and within 1 academic year.

Reservation requests must be made at least 21 business days prior to the day of the event or by special request pending approval by Assistant Director of Outdoor Adventure.

Student groups must provide a final participant count and schedule a group contact meeting no later than 5 days prior to the program.

Failure to arrive on the day of the program and/or having less than 85% of the final participant count will result in a fee of $100.00 charged to the organization or group contact.

Student groups confirming less than 85% within one week of program date will be charged a fee of $50. Student groups with 3 cancellation fees will be placed on hold for future reservations until meeting with Outdoor Adventure Assistant Director or his/her designee.

In order to receive the student rate, all members of the group must be current UCF students.

Safety

Members of the group cannot use personal climbing equipment, and must use the gear provided by the UCF Challenge Course.

Participants must wear appropriate clothing and closed-toe shoes to insure safety.

Alcohol or tobacco products of any kind are not permitted on the premises of the challenge course.

Climbing on any equipment is permitted only during specified program times with staff present.

Trip Equipment

Some trips may require you to purchase or rent certain items such as clothing, and/or gear. They are not limited to but may include: tents, sleeping bag, boots, wool hats, synthetic clothing, gloves, rain gear, etc. We will provide some items that are essential to the trip. These items will be discussed at the pre-trip meeting.

Trip Fees & Refunds

Trip deposit or the total cost is required to hold a spot on the trip roster. Full payment for trips is required by the trip sign-up deadline posted for the trip or your spot will be given to someone on the waiting list.

No refunds will be given after the trip sign-up deadline regardless of reason. Failure to be on time for trip departure will result in complete forfeiture of all payments.

Trip Safety

Precautions will be made to ensure utmost safety for all trips. It is important for all participants to inform the Trip Lead, or Outdoor Adventure Coordinator of any pertinent medical information by the completion of the medical form. If you have a specific medical condition that requires prescription medication, it is your responsibility to have ample supplies on the trip. In addition, the consumption of alcohol and tobacco products is not permitted on any trip. Failure to comply with this policy can result in a referral to the Office of Student Conduct and / or being sent home at your expense.

Climbing Tower: General

Only UCF carabiners and belay devices are to be used. Personal harnesses manufactured by approved companies, climbing shoes, and chalk balls are permitted.

Proper athletic attire including closed toe shoes is required while climbing.

A figure-eight follow-thru with a double overhand safety knot is required.

Climbers interested in belaying must pass a belay test, display appropriate card, and use proper belay techniques.

Bouldering is permitted up to the marked 10 ft line. Spotters are encouraged to have while bouldering.